Your privacy is our priority.

OSHAlytics Privacy Policy

Introduction
OSHAlytics, LLC (“OSHALYTICS”, “we”, “us”, or “our”) provides productivity, collaboration, and organizational tools available online, including via mobile applications (the “Service”), and websites, including but not limited to www.oshalytics.com and app.oshalytics.com (collectively, the “Websites”). As you use the Service and interact with our Websites, OSHALYTICS collects and processes information from and about you to provide access to the Service, enhance your experience, and communicate with you.

This Privacy Policy (the “Policy”) describes how OSHALYTICS collects, uses, and discloses information, and explains your choices regarding your information.

By accessing or using the Service or Websites, you agree to this Policy. If you do not agree, please do not use the Service or Websites.

If you have questions, contact us at support@oshalytics.com.

1. Children’s Privacy

Our Service is not intended for children under 13 (or under 16 in the EEA/UK). We do not knowingly collect or solicit personal information from anyone under these ages. If you are under the relevant age, do not use or provide information on the Service or Websites. If we learn we have collected personal information from a child under these ages, we will promptly delete that information. If you believe a child has provided us with personal information, please contact us at support@oshalytics.com.

2. Types of Users and Which Terms Apply

OSHALYTICS has three user types. Please review the section(s) below that apply to you:

• Subscribers: Use the Service as part of a paid subscription plan managed by your employer or organization (the “Customer”). The Customer Agreement governs your use and OSHALYTICS acts as a data processor.

• Free Users: Use a non-paid version of the Service. OSHALYTICS acts as the data controller.

• Site Visitors: Visit the Websites without using the Service. OSHALYTICS acts as the data controller.

3. Information We Collect

Depending on your relationship with OSHALYTICS, we may collect:

• Account Information: Name, email, organization, phone, address, username, and password.

• Workspace Content: Messages, files, tasks, images, audio, inspection data, project names, and other content submitted through the Service.

• Device Information: Device type, operating system, browser, mobile network, MAC address, IP address, unique device identifiers.

• Service Usage Data: Log files (including web requests, clicks, URLs, timestamps), cookies, and interaction metadata.

• Location Information: Approximate location inferred from your IP address.

• Third-Party Integrations: Information from integrations you enable (e.g., OneDrive, Google Drive) and their privacy policies apply to those connections.

• Communications: Any information you provide by contacting us (e.g., support, feedback, surveys).

• Demographic Data: If provided by you (e.g., optional profile or survey data).

4. How We Use Your Information

We use your information to:

• Provide, maintain, and improve the Service and Websites

• Respond to your requests or inquiries

• Enhance safety, security, and fraud prevention

• Investigate and address violations of our Terms of Service or legal requirements

• Analyze and understand usage to improve features and user experience

• Communicate with you about service updates, important notices, promotions (with opt-out), and account-related matters

• Manage cross-device user experience and preferences

• Aggregate and de-identify data for analytics, research, and service improvement

• Comply with legal obligations and enforce our rights

We do not use your data for automated decision-making that has legal or significant effects on you.

5. How We Share Your Information

We may share your information:

• With Service Providers: For AI services, analytics, hosting, security, customer support, marketing (acting only on our instructions)

• With Affiliates: Within the OSHAlytics family of companies, consistent with this Policy

• With Third-Party Integrations: At your direction or as necessary to enable integrations

• In Business Transfers: As part of a merger, acquisition, sale, or transfer of assets (with notice and safeguards)

• To Comply With Law: To meet applicable legal requirements, enforce our terms, or respond to lawful requests by public authorities

• With Consent: As you direct or consent

• With Other Users: Depending on your settings and organizational policies (e.g., messages/files may be visible within your team or organization)

• As Aggregated/De-Identified Data: For research, analytics, or business purposes, not identifying individuals

We do not sell your personal information.

6. Cookies and Similar Technologies

We use cookies and similar tracking technologies to:

• Enable core Service functionality

• Analyze usage and performance

• Personalize user experience

• Support security and fraud prevention

You can manage your cookie preferences via your browser or our cookie banner (where applicable).

7. International Data Transfers

If you are outside the United States, your information may be transferred to, stored, and processed in the United States or other countries where we or our service providers operate. For users in the EEA, UK, or Switzerland, we rely on Standard Contractual Clauses or other approved mechanisms for international transfers, as required by law.

8. Data Retention

We retain your information as long as needed to provide the Service and for legitimate business or legal purposes. Retention periods are determined based on:

• The type of information collected

• The purpose for its collection and use

• Legal requirements for retention

You may request deletion of your data at any time (subject to exceptions under law).

9. Your Rights

Depending on your location and applicable laws (such as GDPR, CCPA), you have rights to:

• Access, correct, or delete your personal information

• Object to or restrict certain processing

• Withdraw consent at any time (where processing is based on consent)

• Request data portability

• Not be discriminated against for exercising your privacy rights

• Opt out of certain marketing communications

To exercise your rights, contact us at support@oshalytics.com. We may need to verify your identity before fulfilling your request.

10. Data Security

We use technical and organizational measures designed to protect your information from unauthorized access, loss, or misuse. However, no method of transmission or storage is completely secure. If you have reason to believe your interaction with us is no longer secure, please contact us immediately.

11. Responding to Law Enforcement

We may disclose your information to law enforcement or regulatory authorities if required to do so by law or in response to valid requests, and will notify you where required by law.

12. California, Nevada, and Other Jurisdictions

• California Residents: You have the right to request details about the categories of personal information we collect and share, and to access or request deletion of your personal information, as detailed above. We do not share your information for third-party direct marketing purposes.

• Nevada Residents: We do not sell personal information but will honor opt-out requests as required by Nevada law.

13. Changes to This Policy

We may update this Policy from time to time for legal, technical, or business reasons. We will notify you of material changes as required by law, and make the updated Policy available via our Service and Websites. Please review this Policy periodically.

14. Contact Us

If you have any questions about this Policy or our data practices, contact us at support@oshalytics.com.

OSHAlytics, LLC

www.oshalytics.com

Contact Us

Want to learn more about how OSHAlytics can enhance your workplace safety inspections? Send us a message.